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+# HVAC Trainer CSV Import Documentation
+
+This document explains how to import trainers from a CSV file into the HVAC Community Events plugin.
+
+## Overview
+
+The import system consists of three main components:
+
+1. **Preview Script** - Analyzes CSV data without making changes
+2. **Import Script** - Performs the actual import with full error handling
+3. **Wrapper Script** - Provides a user-friendly interface for running imports
+
+## Files
+
+- `bin/import-trainers-from-csv.php` - Main import script
+- `bin/preview-csv-import.php` - Preview and analysis script
+- `scripts/import-trainers.sh` - User-friendly wrapper script
+- `CSV_Trainers_Import_1Aug2025.csv` - Data file to import
+
+## CSV Format
+
+The CSV file must contain the following columns:
+
+| Column | Required | Description |
+|--------|----------|-------------|
+| Name | Yes | First name |
+| Last Name | Yes | Last name |
+| Work Email | Yes | Email address (used as unique identifier) |
+| Company Name | No | Company/organization name |
+| Role | No | Job title/role |
+| Date Certified | No | Certification date (various formats supported) |
+| Certification Type | No | Type of certification |
+| Certification Status | No | Active/Expired/etc. |
+| Country | No | Country |
+| State | No | State/province |
+| City | No | City |
+| Training Audience | No | Who they train |
+| Organizer Category | No | Type of organization |
+| Company Website | No | Website URL |
+| Phone Number | No | Phone number |
+| Application Details | No | Additional details |
+| User ID | No | Suggested username |
+| Create Venue | No | "yes" to create venue record |
+| Create Organizer | No | "yes" to create organizer record |
+
+## Import Process
+
+### Step 1: Preview the Import
+
+Before running the actual import, use the preview script to analyze the data:
+
+```bash
+# On staging server
+wp eval-file bin/preview-csv-import.php
+
+# Or locally with WP-CLI
+wp eval-file bin/preview-csv-import.php
+```
+
+The preview will show:
+- Total records found
+- How many venues/organizers will be created
+- Existing users that will be updated
+- Data quality analysis
+- Sample records
+
+### Step 2: Run the Import
+
+#### Option A: Using the Wrapper Script (Recommended)
+
+```bash
+./scripts/import-trainers.sh
+```
+
+This script will:
+- Check if the CSV file exists
+- Detect if you're on staging vs local
+- Ask for confirmation
+- Run the import with proper error handling
+- Show results summary
+
+#### Option B: Direct WP-CLI Execution
+
+```bash
+# On staging server
+wp eval-file bin/import-trainers-from-csv.php --path=/home/974670.cloudwaysapps.com/uberrxmprk/public_html
+
+# Or locally with WP-CLI
+wp eval-file bin/import-trainers-from-csv.php
+```
+
+## What the Import Does
+
+### User Management
+- **Existing Users**: Updates information if user exists (matched by email)
+- **New Users**: Creates new WordPress user with `hvac_trainer` role
+- **User Fields**: Sets both standard WordPress fields and HVAC plugin meta fields
+- **Passwords**: Generates secure random passwords for new users
+- **No Emails**: Prevents WordPress from sending notification emails during import
+
+### Venue Creation
+- **When**: Only when `Create Venue` column = "yes"
+- **Name Format**: "{Company Name} {City, State}"
+- **Example**: "HVAC U Southfield, Michigan"
+- **Fields**: Company info, location, website (excludes phone numbers)
+- **Author**: Sets the imported user as the venue author
+- **Duplicates**: Checks for existing venues to prevent duplicates
+
+### Organizer Creation
+- **When**: Only when `Create Organizer` column = "yes"
+- **Name Format**: "{Company Name}"
+- **Example**: "HVAC U"
+- **Fields**: Company info, email, website (excludes phone numbers)
+- **Author**: Sets the imported user as the organizer author
+- **Duplicates**: Checks for existing organizers to prevent duplicates
+
+## HVAC Plugin Meta Fields
+
+The import populates these custom meta fields for each user:
+
+- `hvac_role` - Job title/role
+- `hvac_company_name` - Company name
+- `hvac_certification_date` - Certification date
+- `hvac_certification_type` - Type of certification
+- `hvac_certification_status` - Certification status
+- `hvac_country` - Country
+- `hvac_state` - State
+- `hvac_city` - City
+- `hvac_training_audience` - Training audience
+- `hvac_organizer_category` - Organization type
+- `hvac_company_website` - Website URL
+- `hvac_phone_number` - Phone number
+- `hvac_application_details` - Additional details
+
+## Output and Reporting
+
+The import script provides detailed output:
+
+```
+🚀 Starting HVAC Trainer CSV Import...
+📄 File: CSV_Trainers_Import_1Aug2025.csv
+
+📊 Found 44 records to process
+
+⏳ Processing row 2: Brynn Cooksey...
+  👤 Created new user: brynn@hvactrain.com (username: brynn.cooksey)
+  📋 Updated user meta fields
+  🏢 Created venue: HVAC U Southfield, Michigan
+  🏛️  Created organizer: HVAC U
+✅ Row 2 completed successfully
+
+[... continues for all records ...]
+
+============================================================
+📊 IMPORT SUMMARY
+============================================================
+👤 Users imported: 25
+📝 Users updated: 19
+🏢 Venues created: 17
+🏛️  Organizers created: 19
+❌ Errors: 0
+
+✅ Import completed!
+```
+
+## Error Handling
+
+- **Individual Failures**: If one record fails, the import continues with the remaining records
+- **Detailed Errors**: Each error includes the row number and specific error message
+- **Rollback**: No automatic rollback - WordPress users/posts are created permanently
+- **Email Prevention**: All WordPress email notifications are disabled during import
+
+## Post-Import Actions
+
+After a successful import:
+
+1. **New Users**: Will need to reset their passwords via the login page
+2. **Testing**: Verify imported users can login at `/training-login/`
+3. **Data Verification**: Check user profiles, venues, and organizers were created correctly
+4. **Clean Up**: Remove the CSV file if it contains sensitive information
+
+## Safety Features
+
+- **Duplicate Prevention**: Won't create duplicate users, venues, or organizers
+- **Data Sanitization**: All input data is properly sanitized
+- **Email Suppression**: No notification emails sent during import
+- **Preview Mode**: Can analyze data without making changes
+- **Detailed Logging**: Complete record of all actions taken
+
+## Troubleshooting
+
+### Common Issues
+
+**"CSV file not found"**
+- Ensure `CSV_Trainers_Import_1Aug2025.csv` is in the project root directory
+
+**"Failed to create user"**
+- Check if email addresses are valid and unique
+- Verify username doesn't already exist
+
+**"No data found in CSV"**
+- Check CSV file format and encoding
+- Ensure headers are present in first row
+
+**WP-CLI not found**
+- Install WP-CLI or run scripts directly on staging server
+
+### Testing Locally
+
+To test the import process locally:
+
+1. Set up local WordPress with HVAC plugin
+2. Ensure WP-CLI is installed
+3. Place CSV file in project root
+4. Run preview script first: `wp eval-file bin/preview-csv-import.php`
+5. Run import: `wp eval-file bin/import-trainers-from-csv.php`
+
+## Security Considerations
+
+- **Sensitive Data**: CSV may contain personal information - handle securely
+- **Staging First**: Always test on staging before production
+- **Backup**: Consider backing up user database before large imports
+- **Access Control**: Only run imports with appropriate admin privileges
+
+## Current Import Data (August 1, 2025)
+
+The current CSV contains:
+- **44 total records**
+- **17 venues to create** (first ~17 records have Create Venue = "yes")
+- **19 organizers to create** (first ~17 plus a few others have Create Organizer = "yes")
+- **Mix of US and Canadian users**
+- **Two certification types**: "Certified measureQuick Trainer" and "Certified measureQuick Champion"
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diff --git a/scripts/import-trainers.sh b/scripts/import-trainers.sh
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+#!/bin/bash
+
+# HVAC Trainer CSV Import Script Wrapper
+# Usage: ./scripts/import-trainers.sh
+
+# Colors for output
+RED='\033[0;31m'
+GREEN='\033[0;32m'
+YELLOW='\033[1;33m'
+BLUE='\033[0;34m'
+NC='\033[0m' # No Color
+
+echo -e "${BLUE}=== HVAC Trainer CSV Import ===${NC}"
+echo "Date: $(date)"
+echo ""
+
+# Check if CSV file exists
+CSV_FILE="CSV_Trainers_Import_1Aug2025.csv"
+if [ ! -f "$CSV_FILE" ]; then
+    echo -e "${RED}❌ Error: CSV file '$CSV_FILE' not found in current directory${NC}"
+    echo "Please ensure the CSV file is in the project root directory."
+    exit 1
+fi
+
+echo -e "${GREEN}✅ Found CSV file: $CSV_FILE${NC}"
+echo ""
+
+# Check if we're on staging server
+if [[ "$HOSTNAME" =~ "cloudways" ]] || [[ "$PWD" =~ "cloudwaysapps" ]]; then
+    echo -e "${YELLOW}⚠️  Running on staging server${NC}"
+    STAGING=true
+else
+    echo -e "${BLUE}ℹ️  Running on local development environment${NC}"
+    STAGING=false
+fi
+
+echo ""
+
+# Confirmation prompt
+echo -e "${YELLOW}This will import/update users, create venues and organizers from the CSV file.${NC}"
+echo -e "${YELLOW}Email notifications will be temporarily disabled during import.${NC}"
+echo ""
+read -p "Do you want to continue? (y/N): " -n 1 -r
+echo ""
+
+if [[ ! $REPLY =~ ^[Yy]$ ]]; then
+    echo -e "${RED}Import cancelled.${NC}"
+    exit 1
+fi
+
+echo ""
+echo -e "${BLUE}Starting import...${NC}"
+echo ""
+
+# Run the import script
+if [ "$STAGING" = true ]; then
+    # On staging server, use wp-cli directly
+    wp eval-file bin/import-trainers-from-csv.php --path=/home/974670.cloudwaysapps.com/uberrxmprk/public_html
+    RESULT=$?
+else
+    # On local development, check if WP-CLI is available
+    if command -v wp &> /dev/null; then
+        wp eval-file bin/import-trainers-from-csv.php
+        RESULT=$?
+    else
+        echo -e "${RED}❌ Error: WP-CLI not found${NC}"
+        echo "Please install WP-CLI or run this script on the staging server."
+        exit 1
+    fi
+fi
+
+echo ""
+
+# Check result
+if [ $RESULT -eq 0 ]; then
+    echo -e "${GREEN}✅ Import completed successfully!${NC}"
+    
+    if [ "$STAGING" = true ]; then
+        echo ""
+        echo -e "${BLUE}🔗 You can now test the imported users at:${NC}"
+        echo "  • Login: https://upskill-staging.measurequick.com/training-login/"
+        echo "  • Dashboard: https://upskill-staging.measurequick.com/trainer/dashboard/"
+        echo ""
+        echo -e "${YELLOW}💡 Note: New users will need to reset their passwords${NC}"
+    fi
+else
+    echo -e "${RED}❌ Import failed with exit code: $RESULT${NC}"
+    exit $RESULT
+fi
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